Receiving courier deliveries and also organising for deliveries to be sent out. So it's important to include both on your resume. Intuitive understanding of concepts involved to protect the company and effectively manage its risk exposure, May assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements, Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety and Construction Materials to ensure accuracy of information, Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Tracks and maintains information relative to department and business operations, Verbally communicates a wide variety of information to multiple audiences, Plans and implements logistics for executive level internal and external events, Candidate must be eligible working in China, At least 4 years related office administrative experience in multinational company, Bachelor degree preferred, Effective communication and interpersonal skills with customers/partner, internally within the team and with management, Professional skill in Microsoft Excel, PPT, and Word applications, Demonstrate excellent written and verbal communication skills, Quick learning to be fluent in the company office practices and technology, applicable policy and procedures and office workflow, Fluent in Mandarin and English in both speaking and writing, Experience answering multi-line phone systems, Strong software skills including MS Office Suite (Word, Excel, PowerPoint, Outlook) and Internet, Excellent and customer services skills; regularly interacts with employees via phone, email, and in person, Effectively facilitating and managing the flow of information within the CSC, Entering data from time sheets on a daily basis, Performing daily audits and entering corrections, Entering employee and billing information into various computer systems/applications, Completing Accounts Receivable, Accounts Payable and Payroll Tasks, Encouraging compliance with company policies and procedures, Maintaining accurate, orderly and up to date filing systems for all administrative records, Maintaining security of all files and records, Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment, Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed, Excellent oral and written communication skills with excellent interpersonal skills. Organizes and maintains office filing system. Manage cross charging when needed, Organize team meetings, Telepresence and conference calls, Management of email distribution lists/shared calendars, distribution lists, Support Central and Folders access, Support training team, maintain annual training Calendar, post training, Support or perform specific projects for the Regional team, Diploma or certification in Secretarial Skills or equivalent knowledge and experience, Proven years of experience in similar position, Fluent in English and at least one other EU language, Good knowledge and practice of GE IT tools related to T&L, Finance, Sourcing, GenSuite, Develop and implement new administrative systems, Manage staff meetings - ensure necessary conference call facilities are available and take minutes, Work, when required, with members of the sales team on promotional efforts with clients and agencies, Assist the marketing team in the planning and on site running of Quartz events, Liaise with the appropriate departments in Atlantic Media’s New York and Washington DC offices (Sales, Marketing, HR, Finance etc. Enforcement of fire, safety, security policies, Perform initial troubleshooting for any plumbing, locking hardware, various office equipment, office furniture, etc., and proper escalation until issue is resolved, Proactive approach to general maintenance/upkeep, temperature checks, alarms, any controlled areas, security, systems utilized by our Associates, Company liaison to all site vendors, facility contractors, property management, fire/police departments, Basic reception duties including light phones, greeting visitors, announcing and escorting guests, On-call rotation and ability to respond for any afterhours emergencies required for the facility. Reminder email should be sent to driver to remind them they need to get their vehicle serviced, Renew vehicle registration (Thermo owned vehicles only), Arrange interstate transportation of vehicles (as required), Previous experience in Office Administration, Desirable previous Customer Service experience, VCE, further education in Certificates in Office Administration, Medical Reception, Secretarial Studies, Desirable experience with product names in the Scientific/Healthcare, Excellent interpersonal and communications skills with ability to build relationships with internal & external customers, suppliers and staff to achieve the desired results, Good organisational skills with ability to prioritise, manage time effectively and meet agreed deadlines and work autonomously, Excellent computer skills included in Microsoft Office, the ability to learn new concepts and packages as required by the position, Conduct research in order to answer questions and find solutions for our customers, Provide excellent service to internal and external customers via phone, email and face-to-face interaction, Maintain positive working relationships with various vendors and business partners, Ability to frequently maneuver between standard and specialized software programs as well as manufacturer and banking websites, Incorporate Lithia’s core values in your daily performance: Improve Constantly, Take Personal Ownership, Earn Customers for Life and Have Fun, Prepare monthly flooring reconciliations for assigned accounts, A background in data entry and customer service, Be responsible for general management of the office, including liaising with suppliers and payment of expenses, Being the first point of contact for administrative queries received from head office, Maintain accounting and statutory records where applicable, Undertake company, industry and market research, including maintaining trackers regarding local IP appointments, Work closely with colleagues on some client matters, Act as contact liaison between external parties and FTI, Assist with preparation of reports, written analysis, presentations, quantitative exhibits, and other client deliverables, Actively monitor cases via use and completion of checklists and preparing statutory lodgments for review, as required, Complete pre-appointment tasks such as performing conflict checks and preparing basic letters of engagement, Maintain a professional image within the company and project the same to those outside of the company, Attend and be an active participant/host as FTI Consulting marketing events to begin to develop professional contacts, Interact with clients, including lawyers, in house counsel and senior accounting personnel, Perform internal case administration tasks such as preparation of payment/receipt vouchers and bank reconciliations, Perform general office administrative matters as appropriate, Serves as office receptionist, providing primary staffing of the reception desk during business hours, Ensures that overall office appearance, including the kitchen, conference rooms and all common areas, are neat and tidy, Ensures that equipment, supply rooms and kitchen are adequately stocked with core office supplies and that they remain neat and orderly, Sorts and routes incoming mail and packages; assists with outgoing mail and overnight deliveries, Provides administrative support for senior office executives, including travel planning and expense reimbursement/tracking, Tracks administrative spending, processes vendor invoices & troubleshoots issues that arise, Coordinates caterers and food orders for client meetings and company/office events, Maintains relationships with relevant office vendors and suggests additional vendors, Takes care of office services related functions for new employees, including but not limited to providing a general office services orientation, ordering business cards and name plates, and ensuring new person’s office/workspace is stocked with starter office supplies, and providing key cards, Coordinates with Porter Novelli IT team to provide basic computer and telephone set-up and support, prepares guest workspaces as needed, Serves as primary office liaison with Dexter Horton management, shares information with staff and works with building management for maintenance to address issues as needed, Serves as safety leader in fire drills and actual emergencies and leads staff to emergency meet-up location, Three to five years of previous experience in office administration, Proficient in MS Office applications such as Outlook, Word and Excel, General office supplies logistics: replenish of stationary, office supplies, snack, and drinks, Facility management: Coordination with office building management or service providers on repair and maintenance of facility; assist with service calls for requests from employees; Overtime AC and parking lot application; office environment improvement, Fixed assets management: work with finance/IT to label fixes assets to record/report fixed assets’ condition and location, Warehouse coordination: coordinate with internal user and external warehouse or courier on the shipment of marketing giveaways/costume in time and properly, Import shipping logistics: Work with forwarder and agency on the administrative work of custom declaration, toy inspection, labeling and transportation, Secretarial service: prepare reimbursement in system for managing director review, vendor/regional visitors meeting/entertaining arrangement support, Contract management: contract with vendor on the renewal or new facility/warehouse related contract, Provide administrative support that assigned Handle other duties as assigned, Embraces the TIC “Safety First” attitude when performing any/all job duties and assists Safety Manager with administrative tasks when necessary, Updates Evacuation Information as necessary for ROC/BMOC, Manages the reception area in a professional manner to ensure effective internal and external communications throughout the facility. translations: raise translation requests), Be part of cross functional projects (e.g. Supporting and delivering key team initiatives, playing a project coordinator, Working with Corporate resources, make sure Health, Safety and Security procedures are respected, Manage and oversee provisioning of office services, which include but not exclusive (office supplies, branded stationary, refreshment program etc), Support the office services needs of all internal departments within Salesforce, Support employee recruitment and retention objectives by delivering exceptional service to our employee base, Diploma or equivalent knowledge in related field e.g. paper forms, contracts, etc. (Ideally with an international company), Self-starter – proactive with limited requirement for direction, Preferably experienced in working in a fast moving office environment, A team player who is quick to learn and accept new challenges, Must be committed to continuous improvement in role, Maintain and improve the current administrative operation system involved with the purchase, movement and inventory of local farmer stock peanuts and local seed inventories, Maintain local inventories of seed and farmer stock peanuts, Ensure that all required documentation goes with trucks, Weigh farmer stock from producers and process all paperwork, Assist new employees with training and documentation, Communicate and coordinate with Management team, co-workers and multiple locations, 3-5 years of relevant work experience, customer service work experience preferred, Basic business, math and accounting skills, Ability to plan, organize, and manage multiple tasks, assignments and projects simultaneously, without direct supervision, Project oriented, persistent in follow through and learns quickly about new ideas, while working well in a team environment, Advanced PC skills – including word and excel, Ability to communicate with all levels – written and spoken, 25% General administrative duties including assisting assigned members of the CVAP Leadership Team, assisting with facility activities and meetings, supply inventory management, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested, 25% Meeting and Event Planning for events throughout the year, 10% Responsible for ordering and charging all sales promotional items and office supplies. Guide the recruiter to the conclusion that you are the best candidate for the office administrator job. Purchasing requests, Office life support: office supplies, office improvements, Working with corporate systems (Financial, HR systems, etc. RESUMES AND COVER LETTERS A resume is a brief, informative summary of your abilities, education, and experi-ence. On the other hand, we’re using several third party tools to help us run our website with all its functionality. Provide regular reporting, adjust scheduling, and assign/terminate access on demand, Manage the CCTV system for proper operation and research of any violations, Monthly inspections on life and fire safety equipment. ), Comfort level with transactional based systems, such as SAP, Agile and Workday reporting, College Certificate in Administration or related field, Strong written and oral communication skills in English; French proficiency is an asset, Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals, Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role, Previous experience with events/meeting logistics is an asset, Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities, Autonomous and manages priorities with minimal guidance. Ticket Restaurant distribution, coordinate holiday process with HR team based in London, etc, Support in the organization and realization of video shootings (sample management, studio set up, prepare garments for shoots), Support in the organization of events taking place in the office and/or showroom, Manage sample requests for both internal and external stakeholders, Assist with selected on-site changes (e.g. ), renewal of contract, payment check, and monitoring of routine operations to ensure that contractor service quality meets company requirement, and the price competitive, Responsible for administration service, including sundry items purchase, stationery, office equipment, keys management, access control system etc., taking related record, make sure the accuracy of the records against the actual situation, Responsible for the continuous improvement of office environment via 5S, CPS and other effective methods, Responsible for the passport & visa application for expatriates and local staff. Arrange for equipment repair or replacement when necessary and ordering supplies, Maintains and control contracts, instructions and notices and ensure confidentiality of records, Types and prepares reports or other written materials from source documents, transcription, etc, Handle or oversee the daily commission log, ensuring accurate report is submitted on time to Compliance and Accounting Department, Review transaction prior to closing and disbursement; check files for compliance ensuring that all required documents are submitted; inform and/or send notices to agents regarding any alerts or missing documents; and require / set deadlines of submission; and follow-up on any outstanding & pending issues, Set-up, organize, maintain and store files and computer-based information on all listings and sale paperwork /documents for agents, Follow up on any missing documentation relating to the listing and/or sale transaction with agents, Prepare Commission Disbursement Instructions and send signed request to title agency in a timely manner, High school graduation or equivalent, plus minimum 1 year of administrative support experience, Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook), Ability to foster strong customer and vendor relationships, Strong presentation and facilitation skills; excellent verbal and written communication skills, Associate’s degree or completion of some college courses, Ability to speak, read, write, and understand Spanish, Willingness to “roll up the sleeves” and do what it takes to get the job done, Works well on a team and collaborates with others, Finger dexterity to operate standard office equipment including telephones, calculators, copiers, and facsimile equipment, Ability to interact with employees and vendors in a professional and courteous manner, Ability to effectively manage tasks with minimal supervision, Must be diligent and persistent in follow-up and completion, Able to function in a fast-paced environment, Support of Head of office administration (reports, ad-hoc tasks), Updating office area plans and seating plans, Cooperation with corporate operations department, Office budget management. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Has a full understanding of the job, Develops solutions to a variety of problems of moderate scope and complexity, Requires no instructions for routine work and general instructions for newlines of work or special assignments, Participates in determining details of assignments to a wide range of objectives. GUÍA RÁPIDA ADMIN.OFFICE3 65 01/05/20103 | Página 5 En la página Usuarios, seleccione Nuevo y después haga clic en Usuario: En la página Detalles, complete la información de usuario.Haga clic en la flecha al lado de Información adicional para agregar información opcional sobre el usuario y luego haga clic en Siguiente. <>
), Business trips coordination of administration team, Support with meetings organizing (meeting rooms reservation, conference calls organizing), Advanced PC user (minimum skills: MS Word & Excel, Outlook with no need in explicit study), Ability to deal with several tasks in parallel, setting priorities, Self-direction and ability to complete projects with limited supervision, Pro-activeness, willingness to optimize the process, Provision of Adminstrative Support to Senior Management including the co-ordination of diary events and appointments, Schedule and co-ordinate booking of meetings, Co-ordinate travel requirements and organise expenses, Assistance with on-boarding of new team members, Communications Focal for the Programme – create, edit and release communications, Assist with other senior managers on the same programme, Receive, greet and direct visitors in a friendly, welcoming and gracious fashion, Answer and screen all incoming phone calls, taking accurate and detailed messages or direct calls to the appropriate individual/department in an expedient and efficient manner, Maintain full breadth of vendor contacts, uphold working relationships with Insmed’s top vendors, while suggesting and navigating new/additional vendors where needed. 2020's standards & CV trends inculded. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. Human Resources experience a plus, Must be able to react appropriately to stressful situations including dealing with unsatisfied customers and/or vendors, High School Diploma or equivalent (GED) preferred, Proficient to read, write, and speak in English, Ability to work overtime as needed and assist in other areas of the branch, Complete assigned tasks to support the successful implementation of business plans for assigned departments, Manage logistics around all meetings and events held in the Tyson's conference center area; including events with senior employees from other WGL locations as well as outside guests, Interact with external audiences to exchange and coordinate the flow of information, Compose routine correspondence and emails to staff, Prepare, process for payment and files purchase requisitions, agreements/invoices, etc, Ensure records and documents are accurate and up-to-date, Track expenditures for budget reconciliation, A minimum of 2 years of administrative support experience, General knowledge of Company operating procedures, processes and/or practices preferred, Must pass pre-employment tests such as Word, Excel, PowerPoint to demonstrate the ability to proficiently operate a variety of computer software to share, retrieve and research business information and data, Demonstrated ability to establish rapport and effective working relationships with business partners, supervisors, and peers, Ability to identify relevant issues in solving business problems, Attention to detail in all areas of office management and event support, Demonstrated ability to effectively listen and orally communicate ideas and information, Demonstrated ability to write clearly and concisely for routine communication to employees, General office chores such as maintaining staff break room / storage / cabinets and arranging training room, Inventory check for stationery, office supply, IT equipment and corporate give-away, Stationery / Office supply / Business card order, Process invoice and liaise with Finance department and vendors, Preparation for new hires i.e. Office Administrator, Office Assistant, Office Secretary, Receptionist, Office Clerk, Customer Service Representative Beautiful ready-to-use templates Win over employers and recruiters by using one of our 18 elegant, professionally-designed resume templates. Examples: Invoices, ECN’s, LPA’s, Purchase Orders, Billings, etc. Maintain stationery supply. Additionally, the successful candidate will possess cultural awareness and sensitivity, demonstrating a sound work ethic and decision-making skills, Meet, greet and make all visitors feel welcome; schedule appointments, Operate multiple-call telephone console and route calls to appropriate people in accordance with company guidelines, Quality Assurance - Maintain appearance of reception area and office, Operate office equipment, copy machines, sort and distribute mail, Uploading credit card and check information in SharePoint for Operations processing, Assisting compliance with check distribution, Receives, sorts, and distributes incoming mail, Prepares, weighs, meters, and sends outgoing mail, Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, Train new agents in Paperless Exchange, MYROG, Produce and distribute Office Newsletter with Manager approval, Send out agent communications for office concerns, i.e. To include regular 1-2-1s, Prepare, compose and distribute presentations and reports, Assist Programme Manager to be prepared for all senior LT meetings including action tracking, Assist with other senior managers on SCIS Programme, Encourage and nurture good working relationships with colleagues, Analyse issues, determine priorities and establish a course of action to follow through to completion, Prepare, compose and distribute correspondence, reports, forms both internally and to the wider Customer as required, Work with colleagues in other functional areas such as Programmes, Communications, Supply Chain, Operations, Engineering, Legal, HR, IT, Research & Development, Support Services, Finance, Ethics to align and coordinate actions, Manage and maintain up to date Programme Hot Desk and Staff Desk Allocations for Permanent Staff, Contractors, Suppliers and Customer Joint Working Staff, Manage the day to day operation of the Facilities functions and handle all administrative duties diligently and independently, Handle general office HR functions including claims and expenses compilation, Raise all necessary requisitions to enable the office to operate, also provide requisition support and guidance to KL BIS management, Maintenance including minor repairs, cleanliness and complaints, Review of existing procedures for all related services to ensure continuous improvement, To undertake and complete any other assignments that may assigned from time to time, Support and carry out the day to day operation of the Admin functions and handle all administrative duties diligently and independently, Provide assistance to external clients who are requesting information, explanations, database support, written materials, and data reports, Employee expense reports and reimbursements, Ordering/cancelling/tracking us of fleet credit cards, Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team (e.g. ), Maintain best in class customer service delivery at all times, Coordinate the shipping and receiving of boxes and letters to and from the office, Provide bookkeeping and accounting support for the local operation as necessary, Monitor and track the GWS ticketing queue and ensure resolution of any assigned tasks in a timely manner, Use company intranet and other computer-based systems; update the local office intranet page, Support the on-site Facilities Operations Associate Manager, partnering to complete tasks and projects related to the ongoing operation of the office, Partner with the Red Hat First Impressions program team lead to establish solid service delivery standards, Coordinate catering and other needs for on-site meetings and events, Serve as the point of communication for all maintenance and repair issues, Oversee inventory, supply stocking, and ordering for shared office supplies, Plan and execute all GWS initiatives for local office, including global or regional programs as mandated by law or guidelines (e.g. Precision, accuracy and meticulousness in performing assigned tasks is essential. Proficient with MS office suite of programmes, in particular excel PowerPoint, word and outlook, A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team, Good working knowledge of basic accounting, human resources, general business, grammar, and spelling, Ability to read, write and understand English - Strong knowledge of English grammar and math, High School diploma required; bachelor’s degree preferred, Minimum 3 years’ experience working in an administrative capacity, preferably at a media company, Minimum 3 years of demonstrated successful organizational skills and the ability to prioritize in an administrative role, Proficient in Microsoft applications (Outlook, Word, Excel and PowerPoint), Ability to establish and maintain good working relationships with individuals within Universal and at the Station, High degree of professionalism and the ability to interface well with Senior Level management, Extreme attention to detail and organizational skills, Ability to multi-task and prioritize in a fast-paced environment, Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently, Experience with and/or the ability to successfully work various requests from different departments, Solid leadership and team-building skills. , presentations, etc., including maintenance of supplies and equipment with a positive!... 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